WISEflow Guidance for Authoring

Currently there are two versions of the Authoring tool running side by side in WISEflow.

A new version that is still incomplete and being developed, and the older version we have been using since WISEflow was implemented. Authors will have access to both.

We would highly recommend that you use the old version 'Assignments (legacy)' as this is a tried and tested method.

The landing page for the Author is shown below and provides access to:

1. Assignments: Provides quick access to the last three most recently edited assignments.
2. Content Bank: Provides quick access to the last three most recently edited items. Read the full article on the content bank
3. Associated Flows: This function is used by the exams team.
4. Rubrics: Access to your list of Rubrics. Read the full article on creating rubrics
5. Author Groups: Access to your list of Author groups. Read the full article on author groups
6. Assignments (Legacy): Access the legacy version of the authoring tool. This is where you will create your exam papers.

File-based exam papers:

• Consist of an uploaded PDF file.
• Can include appendix materials that may be in any file format.
• Please ensure you let the exam team know about an appendix materials or include the appendix within your main exam paper.
• These can be used in FLOWassign, and FLOWlock exams, where students will be able to either preview the files directly in WISEflow (FLOWlock exams) or download them as required (FLOWassign exams).

FLOWmulti exam papers (CBE) are designed and built directly in WISEflow:

• WISEflow offers over 50 different interactive item types from basic multiple-choice, short answer or open-ended question responses to complex mathematical evaluation methods.
• These are constructed using the native question builder in WISEflow.
• Interactive exam papers are only able to be used in FLOWmulti exams

Please contact the exams team if you require further assistance at exams@beds.ac.uk

Exam papers need to be created, shared, and published on WISEflow six weeks before the examination period. Using WISEflow ensures the most secure process for handling exam papers.

We request that both main and resit exam papers for the unit are published before the examination period begins. This helps ensure a smooth and organised examination delivery. 

To ensure that we can correctly identify exam papers in WISEflow, please follow this naming convention when uploading:

1. Unit Code (e.g. AAFXXX-X, CISXXX-x)

   • Ensure the unit code is written correctly, as incorrect codes will prevent us from locating your exam paper.

2. Period (e.g. SEM1, NUR2, BLK5)

3. Academic Year (e.g. 2023-24, 2024-25, 2025-26)

4. Exam Type: Main, Resit, or Exceptional Resit

5. Campus: West or East (if required)

6. Location: OCB, ROOTS, LUTON, MILTON KEYNES, NATIONS

   • Include the full name of the location (if required)

Without these details, it becomes challenging to upload the correct paper.

The description is optional, but please use tags to further assist in the identification of the correct paper.

If the exam team is unable to identify your exam paper, they may contact you for further clarification.

WISEflow has over 50 different question types available for use in FLOWmulti exams ranging from simple single-best answer questions to those which involve the evaluation of complex mathematical expressions.

Most question types support auto-validation although some of the open-ended question types require human scoring.

See a full summary of the available question types

There is a tiered system of granularity of how authoring it works in WISEflow.

Assignment (Complete Exam Papers): This is the top level, representing the entire exam paper.

Items: Each assignment contains items, which can include one or more questions.

Individual Questions: Within each section, there are individual questions, which might be one or more per section.

If you would like to ensure that there are different sections or parts within your FLOWmulti exam paper, please ensure you create a new item for each section/part.

If you require assistance with this, please contact the exams team at exams@beds.ac.uk

• Auto-Validation: Most question types in FLOWmulti exam papers support automatic scoring. For these, the author sets the correct answers and the points awarded for each correct response when creating the exam paper.
• Manual marking: Some open-ended questions need to be marked manually. Authors should define the word count for these questions.
• Disabling Auto-Scoring: Auto-scoring can be turned off for any question type. In this case, the author must manually set the maximum score for each question.

The tools and media available to put in items are the following:

1. Simple Calculator: Provide a simple calculator to do basic calculations.
2. Audio Player: Incorporate an audio player into the item, where the participant can replay a recording chosen by the author.
3. Video Player: Embed a video player into the item, where participants can view a video uploaded by the author.
4. Ruler: Provide a ruler that can be positioned freely in the item.
5. Protractor: Provide a protractor that can be positioned freely in the item.
6. Scientific Calculator: This calculator has access to more advanced mathematical calculations than the simple one.
7. Formula: Enable participants to write down formulas for later use, and give them a better overview of the formulas they might be working with.
8. Line Reader: Create a shadow around a single line in the item, so participants can focus on that single line of text or alike. This tool can be moved, to keep the focus while reading several lines.

Please let the exam team know if you need assistance adding these tools to the items in your FLOWmulti exam.

As an author, you have the option to change the configuration for the entire exam paper.

You can access the configuration by clicking the small tool icon as shown on the image.

In the configuration menu you will have the following options:

1.Shuffle items: Make items occur in random order for each participant. We recommend to colleagues that they ensure the shuffling of items, to ensure that students sitting next to each other will see the questions in a shuffled order reducing misconduct.

2.Negative scores: Allow questions to have negative scores

3.Reading mode: Mandatory period of read-only access at flow start. If activated, this starts the assignment with a set period of time where the participant has read-only access to the items of the assignment. You can set extra settings of reading time is activated:

1.Go to first item on completion: Automatically returns to the first item when the reading time is finished.

2.Reading time: Period of time where there should be read-only access

3.Warning time: Number of seconds to show a warning before the reading time ends

4.No backward navigation: Disallow backward navigation in the assignment. If activated, this makes it impossible for the participant to return to a previously attempted item.

1.Warning on item change: Warn the participants when progressing to the next question if the current item is not fully answered.

5.Information page: This will display the information on a separate start page before starting the exam. Please note students will only be able to read this information once.

An activated option is shown with a green colour and a deactivated one is shown in grey.

Yes, using the eye icon in WISEflow on your exam paper, you will be able to preview your exam paper and exam questions.

1. On the exam paper you want to amend go to the 3 lines and in Actions click on “make a copy to edit”
2. It will then make a copy of the exam paper that is back in the top assignments section
3. Amend the exam paper, and click save when finished
4. Then you will see that the exam paper has changed, and you can publish the exam paper again.
5. For each published paper, please click on ‘private’ tab next to your exam paper and click on ‘search for author’
6. Please let the exam team know if any changes have been made to the exam paper as.

1. To create a rubric, please go to assignments (legacy) section at the bottom of the authoring landing page.
2. Once in the assignments (legacy) you can go to the second tab called rubrics.
3. Click the green +New rubric button n the top right of the page to create a rubric.
4. Give your rubric a title (max. 50 characters),
5. add a description (max. 500 characters),
6. add tags,
7. and click on Next to continue.
8. Select whether you would like to create a standard rubric or create a custom rubric