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  • Registrar's Department
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  • Registry Services
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    • Examinations
      • Digital Exams Journey and Insights
      • Examinations Working Group
      • Exams FAQ
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      • WISEflow Guidance for Assessing (Marking)
      • WISEflow Guidance for Reviewing
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Examinations

Introduction

Welcome to the official website for the Exams Team at University of Bedfordshire. Our team is dedicated to ensuring a smooth and efficient examination process for all students and staff. We provide comprehensive support and resources to help you navigate the various aspects of examinations.

About us

Who We Are: The Examinations Team is dedicated to ensuring the smooth and efficient administration of all university examinations. Our team is committed to maintaining the highest standards of integrity and fairness in the examination process.

Our Mission: To provide a seamless examination experience for students and staff, ensuring all exams are conducted in a secure, fair, and efficient manner.

Responsibilities

The Examinations Team is responsible for:

  • Planning and Delivery: Managing all university exams, both online remote and on-campus (face-to-face) invigilated exams.
  • Timetabling: Providing timetables for all franchised provisions and invigilation on main campuses.
  • Booking Services: Arranging facilities, invigilators, equipment, and support services.
  • Archiving: Keeping an archive of past exam papers for approved release to the library.

Introducing WISEflow

Why Are We Using WISEflow?

Following the pivot towards online assessment during the initial stages of the pandemic, it became clear that the right online examination environment could significantly support the strategic objectives of the University of Bedfordshire. WISEflow was chosen for its ability to enhance both the student and staff experience of examinations, bringing consistency to the online examination process regardless of where students are studying.

Key Functions of WISEflow:

  • Digital Submission: Allows students to submit their exams online, streamlining the submission process.
  • Secure Environment: Ensures the integrity and security of exam materials, protecting against unauthorised access and plagiarism.
  • Accessibility: Enables access to exams from anywhere, at any time, making it convenient for students studying remotely.
  • Versatile Assessment Types: Supports a wide range of examination formats, catering to various academic disciplines.
  • Role-Based System: WISEflow is designed as a role-based system, ensuring that users have access to the specific tools and functionalities relevant to their roles, whether they are students, exam writers, markers, or administrators.
  • Integrated Marking Tools: Offers tools for markers to assess and provide feedback efficiently within the platform.

By integrating WISEflow, we aim to create a more efficient, secure, and user-friendly examination environment that aligns with our commitment to academic excellence and innovation.

Important Reminder about timings for examinations: An additional 30 minutes is added to each exam to accommodate technical issues and submission through WISEflow. Some exams may require students to convert documents to PDF and upload them.

Current Projects

  • Streamlining Exam Submissions

We are also focused on enhancing the submission process for written exams. To achieve this, we have implemented the use of WISEflow's in-app editor for writing exams. This change reduces the need for PDF submissions, making the process more efficient and user-friendly. Unit leads who prefer not to use the in-app editor can opt-out in the exam confirmation exercise, ensuring flexibility.

  • Improving Exam communications

We are committed to ensuring that students feel supported and well-informed throughout the exam process. To achieve this, we have enhanced our communication strategies by regularly updating examination information. This includes:

  • Frequent Updates: Providing timely updates on exam timetables, locations, and any changes to the exam process.
  • Clear Guidelines: Offering detailed instructions and guidelines on how to prepare for and submit exams as well as opportunities to take practice exams
  • Multiple Channels: Utilizing various communication channels such as emails, notifications through the student app, and posters to reach students effectively.
  • Support Resources: Making available resources such as FAQs, and ensuring students knowing how to get support during their exams.
  • Exam Timetabling

The exam team has improved exam timetabling process. We have integrated a new exam function into our timetabling system. This system has been integrated with SITs. If your students are unable to see the exam they are expecting, please contact the exams team.

Working Groups/Service Reviews

  • Exam Working Group: The Exam Working Group meets four times a year. Agendas, papers, and minutes are available on the MS Teams site.
  • Join Us: Stay updated with our latest plans by joining the [STA] UOB Exams Teams group

Key Dates/Documents

  • Exam Durations: Detailed information on exam durations for students [PDF]
  • Exam Paper Management: Proposed process for WISEflow [PDF]
  • External Examiner Onboarding: Onboarding process for WISEflow [PDF]
  • Exam Timeline and Communications Plan: Visit our exams team site
  • Academic calendar: Can be found on the universities student facing web page

Where to Find More Information

  • Head of Registry Services: Michele Vermeulen
  • Registry Services Officer (Exams): Safia Hussain
  • Registry Services Officer (Exams): Linda Kuehn
  • Registry Services Administrator: Stacey Daly

Contact us

Email: exams@beds.ac.uk

Join Us: Stay updated with our latest plans by joining the [STA] UOB Exams Teams group

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