ID and IT Access

The University provides staff and authorised individuals with ID cards and access to IT services, including network and email accounts.

The process for setting up access depends on your role and contract type.

Staff on permanent or fixed-term contracts

When you start working at the University, your details are entered into the HR system once all information requested in your offer letter has been received.

You will be given a temporary ID slip with your contract, which covers your first two weeks until your 'Staff' ID card is ready.

A University network and email account is automatically created by ICT once your record is available in the HR system.

Visiting lecturers and other visiting staff

Your details are entered into the HR system once you start working at the University and all required information from your offer letter has been received.

• Staff on contracts of less than four weeks will receive a temporary ID slip only.
• Staff on contracts of four weeks or longer will receive a temporary ID slip for the first two weeks, followed by a 'Temp Staff' ID card.

If required, a University network and email account will be created once your HR record is in place.

Your University username

Your University username is normally made up of your first initial and surname. If another account already uses the same combination, a number may be added to the end.

Collecting your ID card

ID cards are provided by Estates & Facilities and can be collected from the Campus Centre reception once they are ready.

Other individuals requiring access

If you are a visiting Scholar, NCT Honorary Lecturer or an external contractor not paid directly by the University but require an ID card or access to IT services, you must be added to the University's Atypical database by the department responsible for your contract.

An ID card can only be issued once this process has been completed.

Using the Atypical database

If you need to add someone to the Atypical database:

• Access the Atypical database system using your web browser.
• Refer to the guide to creating an Atypical account for detailed step-by-step instructions if needed.
• Log in using your University username and password.

Once the record has been created:

1. The sponsor must log in and authorise the record.
2. The individual will receive an email at their personal (external) email address with their login ID and a link to accept the terms and conditions.
3. After this has been completed, their IT network account will be created and the appropriate ID card can be issued.