Many staff use personal devices such as phones or tablets to access University systems, including email, files and other services.
Because these devices can connect to University resources (for example, via Wi-Fi or VPN), it's important that they meet security requirements to protect University data.
Mobile devices are more vulnerable to loss or theft, so additional safeguards are in place. To support this, the University uses Microsoft Intune to ensure devices meet security standards before allowing access to University systems.
To access University systems on your personal device, you must:
Visit the Microsoft 365 page for guidance on accessing Microsoft 365 apps.
These measures help protect your personal device and University data.
If you use your own device to access University systems:
Visit the IT Policies page to read the Bring Your Own Device Policy and other relevant ICT policies.
Follow the guidance for your device to access University systems:
These guides include setup steps, supported versions and troubleshooting help.
Encryption helps protect data stored on your device if it is lost or stolen.
Most modern devices support built-in encryption features, including:
Use the links below for guidance from your device provider:
Apple Support
Google Help
Microsoft Support
If your device is lost or stolen, act quickly to help protect University and personal data.
Most modern devices include features that allow you to locate, lock or erase them remotely.
Apple Support
Google Help
Microsoft Support
The following FAQs explain how Intune and related security requirements affect personal devices used for University work.
Microsoft Intune is a Mobile Device Management (MDM) solution used to protect University data. It checks that your device meets required security standards before allowing access to University systems.
No. The University cannot access your personal files, photos or data.
The controls only apply to University apps and data. If needed, only University-related data can be removed from your device.
Before accessing University apps on your device, we recommend:
This can make accessing protected apps quicker and easier.
Yes. You'll need to set an additional passcode for University apps. This is separate from your device PIN and adds an extra layer of protection.
No. Only Microsoft Outlook can be used to access University email, as security policies can only be applied to supported apps.
No. Depending on how recently you accessed the app, you may be able to use fingerprint or face unlock instead of entering your passcode each time.
This helps balance security with ease of access.
No. Your personal apps, calls and general device use are not affected.
If you have any issues or questions, please contact the ICT Service Desk (office hours only) on 01582 743366 or log a ticket at uobservicedesk.beds.ac.uk