Approved suppliers

Contracts

There are current contracts in place for the following University wide commodities:

• Stationery (Banner Business, Amazon)
• Car Hire (Arnold Clarke)
• Catering (Gather & Gather)
• Laptops and PCs (Stone Technologies)
• Web Content Management (CTI Digital)
• Virtual Learning Environment Software (Blackboard)
• Serials, Periodicals, Journals and Related Subscriptions (Ebsco)
• Student Engagement Portal (Agile Professional Services)
• Security Services (Securitas)

For information on any of the above or other contracts on the University's Central Contracts Register please contact the Procurement Office by email at procurement@beds.ac.uk

Hotel Bookings

Quotations should be obtained as per the Financial Regulations. Hotel bookings are usually made on the Procurement cards or if overseas through the HSBC Payment System.

Putteridge Bury conference facilities

Did you know that by booking your conference /meeting space at Putteridge Bury not only are you keeping funds within the University but you can actually get a CHEAPER RATE than local hotels.

For information please visit Putteridge Bury

Car and Vehicle Rental

The approved supplier for car and vehicle rental is Arnold Clarke. If you wish to book a hire car, please speak to your Finance Officer or to the Procurement Office by emailing procurement@beds.ac.uk

The University has insurance to cover employees driving hire cars on University business. The University has to provide insurers with vehicle details if hire cars are taken out for anymore than two weeks. The insurance does not include private /employee owned vehicles. If you are in any doubt regarding this please contact the Legal Department.

Flights

Quotations should be obtained for the European low cost budget airlines. These can be booked through the Procurement card.

For international flights you need to contact the International Office who will arrange quotations and advise the booking process using our contracted travel provider DGI Travel.

Train Tickets

These can be booked through the procurement card or via a call off order in Agresso using the DGI Travel website.

New Suppliers

To request for a supplier to be added to Agresso please complete a New Supplier Form and email it to the Procurement Department with a copy of the supplier letterhead (quoting bank account name, account number and sort code) along with the relevant quotations or single tender form.

If the supplier's bank account is in the name of an individual or they are carrying out a core service for the University, the HMRC Regulations may apply. Please refer to the new supplier process including IR35 document.

A supplier may already be approved for the commodity you are purchasing, please check with the Procurement Department.

See attached below our new process for requesting for new suppliers effective February 2026.

Requesters for new suppliers or designated individuals in their departments will be given access to Agresso and will

1. Set up the new supplier on Agresso by themselves.
2. Attach all required documents (which they previously sent to the procurement inbox) to the new Agresso supplier request
3. Send the new Agresso supplier request by workflow to the Procurement department where your request and attachments will be reviewed and either approved or queried back as necessary
4. Once your Agresso request has been approved, you will receive notification of the approval and a new supplier number
5. The Agresso Web Supplier Set Up Process document attached below explains the step-by-step process of setting up the supplier
6. Any queries, please email procurement@beds.ac.uk 

• New supplier process including IR35 [PPT]
• Supplier Info Request Form3 2026 [DOCX]
• Agresso Web Supplier Set Up Process February 2026 [DOCX]