3.3 Performance reviews
Policy
The University requires that its performance on health, safety and welfare is effectively measured and reviewed to ensure compliance with legislation and best practice
Responsibilities
- The CMT/VCEG will carry out a strategic review of performance and agree strategic objectives for health, safety and welfare for the university at least annually as part of the university's planning process. These objectives will be assigned to specific corporate managers or heads of department as appropriate.
- Corporate managers will set operational targets and implementation plans for their areas in line with strategic objectives and operational risk. They will review the plan and attainment of these targets on at least a quarterly basis. They must use the planning and staff review processes to set targets, levels of accountability, and appropriate support for individuals.
- Heads of departments are responsible for regularly reviewing safety performance and the effectiveness of risk controls with their staff. They will raise issues they cannot resolve at department level with their corporate manager. Their reviews should focus on high risk activities, must take place regularly, give staff the opportunity to raise issues and contribute to improvements, and result in action plans.
- Members of staff who carry out staff reviews will address health and safety performance and targets as part of each individual's staff review.
Guidance
Reviews by the CMT/VEMG should address:
- compliance with statutory requirements
- performance with regard to the policy statement
- objectives for the future
- achievements over the past year
- resource issues highlighted by corporate managers
Reviews by corporate manager should address:
- outstanding actions
- issues inhibiting progress towards key objectives
- compliance with corporate standards and procedures including progress on risk assessments and health and safety inspections
- trends in their accident and incident statistics
- cross-department issues arising from risk assessments, health and safety inspections, and accident investigations
- the introduction of new initiatives
- issues raised by Heads of Department
- issues raised by staff and students
Reviews by head of department should address:
- departmental plans and objectives including completion of risk assessments and health and safety inspections
- outstanding actions
- recent accidents and incidents
- the finding and actions arising from risk assessments, health and safety inspections, and accidents investigations
- the effectiveness of risk control measures
- the introduction of new initiatives
- communication with staff
- interaction with people outside the department
- training needs
- maintenance of records
- any factors inhibiting achievement of departmental objectives and outstanding actions
