3.1 Accident and Incident Reporting
Policy
All accidents and incidents with the potential to cause serious harm or damage, and all accidents involving injury must be reported.
Purpose
To ensure that injured persons are treated correctly, dangerous situations are made safe, the health of individuals is not put at risk, corrective and preventative action is taken, and statutory requirements are fulfilled.
Responsibilities
- Employees must report work related accidents, incidents and ill health
- First aid incidents, whether or not they are work related should also be reported. If the individual wants to remain anonymous, just give their student or staff number. This will ensure that only Student Support or People and Culture will be able to link the report to the individual.
- Managers responsible for the person, activity or area must investigate the accident or incident and take appropriate corrective and preventative action
- The Health and Safety Team ensures that there are adequate arrangements for reporting and investigating incidents, maintenance of central records, and formal reporting to the University's health and Safety Committee and the Health & Safety Executive
- Sickness absence resulting from an accident or work-related ill health condition must also be reported.
Procedure and Guidance
- Accidents are events that have resulted in someone being harmed
- Incidents are events which have , or could have caused harm.
- Building defects should be reported on the Estates and Facilities helpdesk. Only report as a heath and safety incident if there is a significant safety concern.
- Anyone can report an accident or incident. For instructions on how to see Health and Safety Incident Reporting
- Contractors are responsible for reporting to the Health & Safety Executive any injuries to their employees or dangerous occurrences arising from their use of their equipment. A copy of their report should be given to the University's project officer and health and safety team, along with the outcome of their investigation.
- All other reportable incidents will be reported to the Health & Safety Executive by the University's health and Safety Team.
- The head of the relevant department / school must ensure that remedial actions are taken and are signed off.
As long as there are ongoing concerns arising from specific accidents requests for follow-up actions will be issued by the Health & Safety function to the head of department for completion and return. The purpose is to identify the final outcome in terms of injury or damage and to confirm what corrective action has been taken.
