Digital Signage

You may have already spotted our digital screens dotted across our campuses. We manage the content displayed on these screens.

The information screens are located in easily accessible common areas, such as receptions, foyers and restaurants. They are used to communicate important notices and alerts, to keep staff and students informed about University business, and to help publicise and promote University-led activities and events.

University and Beds SU staff can request content to be placed on the digital signs.

To request a digital sign, please complete the request form here

Please allow up to three days for requested signage to appear. Any questions about digital signage should be sent to InternalCommunications@beds.ac.uk

Digital signage may be used for the following

• Information about events sponsored, organised or managed by the University
• Advice and guidance about University facilities and services open to all students and/or staff
• Information about University campaigns or programmes (e.g. National Student Survey, 'Tell Us')
• University operational or business-related messages and information (e.g. health and safety issues; examination notices)
• Information about conferences, seminars, lectures etc hosted by the University
• Welcome messages for visiting VIPs, Open Days, visiting lecturers etc.
• Information about University awards, graduation ceremonies etc.
• Major Students' Union events (e.g. elections, Freshers Week)
• Student exhibitions organised by Faculties/Departments (e.g. Art and Design Show)
• Charitable appeals organised by the University, or in partnership with the University

The digital signage will not be used for

• Information on behalf of individuals
• Personal advertisements by members of staff or students
• Advertising or promotion, whether free or paid, by individuals, societies or organisations outside the University
• Information about events or meetings that are not organised/sponsored/managed by the University (whether commercial, not-for-profit or philanthropic)
• Appeals by or for charitable organisations (unless they are working in partnership with the University)
• Specific information aimed at particular groups within the University, whether students or staff, that could be better communicated direct via other channels
• Jobs or other work opportunities or vacancies; whether inside or outside the University
• Promotion of course work by individuals or groups of students to meet the requirements of their assessment (except where, for example, an exhibition or event is being staged with an open invitation to all students and staff)
• General awareness-raising of national events or campaigns, e.g. health awareness days/weeks (unless there is an associated University-organised event)

The Communications team reserves the right to edit any information submitted to ensure it complies with style, branding and corporate identity guidelines. They will also decide on the best format for disseminating the message on screen, depending on the type of message, the content and the graphics/images available.

Other channels that may be used to communicate information to staff and/or students include:

• MyBedsLife – Student app
• Staff website – in.beds (e.g. noticeboard)
• BREO
• All-Staff and/or All-Student emails
• Staff noticeboards

What do you need to provide when requesting a digital sign?