6 Summary of Responsibilities

Vice Chancellor

Deputy Vice Chancellor (Resources)

responsible for health and safety strategy and chairs the Health and Safety Management Committee

Health and Safety Department

responsible for the design and development of related management systems
ensures the management systems are being implemented and meet all statutory requirements
compiles and maintains the health, safety and wellbeing manual
provides competent advice and analysis of performance on health and safety, and fire precautions
will immediately intervene in activities that may place people in danger of harm
maintain records of all recorded accidents and other unplanned and related events, and monitor and report trends across the University
maintains liaison with appropriate enforcement agencies and emergency services
lead by example

The Corporate Planning and Performance Team

reviews performance and agrees strategic objectives and resources on an annual basis
ensures that risks arising from corporate initiatives or activities are assessed and controlled

Members of the Corporate Planning and Performance Team and Corporate Managers

lead by example
put in place effective management structures to achieve policy and standards
set operational targets and plans of action to achieve strategic objectives, policy and standards
set targets for individuals reporting directly to them and agree level of accountability and appropriate support
regularly review performance and attainment of targets
ensure that there is effective control of significant risks where the level of control lies outside the authority of specific heads of department
ensure that proposed changes to operations and activities are risk assessed before implementation
ensure that all requests to modify the fabric of any buildings are provided to the Director of Facilities and Estates
ensure that any arrangements with other organisations address significant and foreseeable health and safety risks
ensure purchasing procedures are robust in effecting suppliers of materials, equipment or services are competent and apply appropriate health and safety precautions, and that they are provided with all necessary information. Ensure that people are not put at risk of harm from purchased materials, equipment or services
establish a local forum at which staff can be consulted on health, safety and wellbeing issues

Heads of Department

lead by example
ensure that staff, students, visitors, and anyone carrying out activities on behalf of the University such as contractors and visiting lecturers, are given information on risks they may face, and on necessary preventative and protective control measures
ensure that activities with foreseeable and significant risks are assessed and effectively controlled
develop and implement plans to reduce risk and achieve operational targets
set targets for individuals reporting directly to them, and agree level of accountability and appropriate support
ensure that their staff receive training as identified by risk assessment, and that all staff on joining their department have received both corporate and local induction training
ensure that all areas under their responsibility are formally inspected as per current policy requirements
monitor accidents and other unplanned events and ensure that appropriate and effective measures are taken to prevent recurrence
review with their staff, performance, attainment of targets, the effectiveness of risk controls, and issues raised
inform their corporate manager about any significant risks which they cannot resolve

Staff who manage or supervise people, classes, activities or areas

ensure the effective implementation of policy, standards and procedures
ensure that risk assessments have been carried out, appropriate controls are in place, and the findings of the assessments have been communicated to those affected by them
ensure that people working on behalf of the University have the personal capabilities, competence, and adequate information, instruction, training and supervision to undertake the activities
supervise and monitor activity taking account of the level of competence of those performing the activity
investigate unplanned events and take appropriate corrective and preventative action
address health and safety performance and targets as part of staff reviews

University Registrar and Secretary

ensures that the University holds appropriate and current statutory insurance policies and that the current Employers Liability certificate is fully accessible to all

Director of Human Resources

ensures that all required health, safety and wellbeing related information is issued to all new staff on joining the University, and oversees the implementation of wellbeing provisions throughout their employment at the University
ensures that candidates for employment are screened to ensure that they have the capability and competence to be able to fulfil the health and safety aspects of the role
ensures wellbeing strategy is maintained

Director of Facilities and Estates

ensures that all designs, building work, and updating of health and safety files on University owned or managed premises, are carried out in line with University policy and legislative requirements
ensures appropriate and sufficient security and cleaning arrangements are in place to provide acceptable levels of service, and that they are available throughout the University estate

Manager, Human Resources (Staff Training and Development)

ensures continuous provision of a portfolio of appropriate training for staff to meet policy and legislative requirements
maintains training records

Staff and students

take reasonable care for the health and safety of themselves and other people who may be affected by what they do, or fail to do
comply with University policy, standards, procedures, guidance and instructions
co-operate with staff who supervise people, classes, activities and areas to enable them to carry out their responsibilities
make proper use of the health and safety facilities provided, and neither misuse nor interfere with anything provided in the interest of health, safety and wellbeing
report unplanned events, hazardous situations, or unsafe behaviours
inform their supervisor if they are concerned about their ability to carry out activities safely, and without risk to health

Organisations and individuals carrying out work on behalf of the University (eg contractors and visiting lecturers)

take reasonable care for the health, safety and wellbeing of themselves and other people who may be affected by what they do, or fail to do
comply with the University's policies and procedures with all specific instructions issued to them
follow instructions for responding to fires and fire alarms
report any unsafe behaviour to their host or reception desk staff
neither misuse nor interfere with anything provided in the interest of health, safety and wellbeing

Visitors and members of the public

take reasonable care for the health, safety and wellbeing of themselves and other people who may be affected by what they do, or fail to do
follow instructions for responding to fires and fire alarms
report any unsafe behaviour to their host, or to reception desk staff
comply with all specific instructions issued to them by staff
neither misuse nor interfere with anything provided in the interest of health, safety and wellbeing